Category Archives: Gmail

Things regarding Gmail.

Changes to Email Login Page

Google has made a change to the sumail.su.edu, they changed it from our branded web page to the “normal” Google login page. They have done this to all Google Apps domains not just us.

The biggest impact for YOU is that you  now have to enter your full e-mail address to login. In the old page you could just enter username, now you have to enter username@su.edu.  Here is what the new page will look like.

google sign in page

 

You may also see something online the lines of this.

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If you have any questions or problems, call the IC Help Desk at ext 5555

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Know the Signs – Be Safe Online!

The internet is a wonderful place.  You can find just about any information on any topic that you can think of.  You can connect with friends and co-workers via email, social channels, video chat… the list could go on and on.   While all this is well and good, the internet is not a happy-go-lucky playground.  There are people out there who want to know all about you.

For starters, lets look at Email.  Email scams are abundant.  Below are some of the common signs that you should look for when trying to determine if an email is a scam or not.

Missing email in the To: field – lots of time scammers send out emails to massive amounts of people, not really knowing for sure who they are sending to.  This is one way that this missing To: field can occurr.  Always click the dropdown to see the details about who the message is from and who it was sent to!

Missing Email

 

 

 

Misspelled words are also a clue in spotting a fake email.  If you already suspect an email, and it includes misspellings and simple errors, this should be a warning sign to stop and investigate further.  You will also notice in the picture below that the from email and the name do not match.  This is another sign that something is amiss!

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More often than not, phishing emails will have some form of link included in the email.  If you get a email from “your bank” telling you that you need to reset your password due to a security breach, and to do so you just need to click HERE…lookout!  Scammers can fake a website quite easily, so always take a closer look at the link before you click!  If you hover over a link and see that the address is different than what the link should be, do not click!

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If you do happen to click on one of these links, or any link for that matter, always make sure before you log in to any site that you are on the REAL site and not a fake one.  There are a few things you can look for on a website to help ascertain if it is real or not.

First off, any reputable site online that asks you to log in will be secured using HTTPS.  You can look for this in your browsers navigation bar.  Many browsers will show a lock symbol or have a bright green HTTPS at the beginning of the website address.  Here is the secure sign on page for SU email.  As you can see, there is a green lock and green https: at the top.

Secure Sign on

Now scammers can easily fake what the website looks like, but they may not be able to fake that address at the top.  Always look at the address bar to make sure you are on the site you actually should be on.  Look out for random characters or phrases that do not match the website.  Here is an example.

Fake Site

 

Sometimes, even if you are the safest person in the world, you end up on a legitimate site that itself was compromised and spams you while you are on the page.  For these types of scams and spam, you may think that all is well and that downloads are to be trusted b/c this site is a good site.  Not so fast!  Check out this video about a hack that caused popular video site, dailymotion, to push spam to everyone who stopped by the site!  Always pay attention to any popup that asks you to download or install any software.  If you have any doubts whatsoever, call the help desk

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How to Setup Gmail Delegation

Gmail delegation allows you to setup limited control of your email for someone other than yourself.  This may be due to your boss going on vacation and needing some help in the email department or maybe you are an admin assistant and need access to your managers email.  Maybe you have two emails and want to be able to effortlessly switch between the two!  There are many use cases for this handy feature.  If you want to see how to set this up, watch the video below!

Gmail Attachments to Google Drive

Google Drive Gmail Integration is Way Cool!

A recent update to Gmail on the web now allows you to send any and all attachments that you receive via email straight to Google Drive.  You don’t even have to leave your email. You can send it straight to My Drive or you can specify the exact folder that you want the file to be in. This is a huge timesaver for those people who receive attachments often and want to store those in their Drive.  Want to see it in action?  Check out this brief video!

For more information, head on down to the Google Drive Blog for the full rundown of the update.

Gmail Update on iPad

Gmail Update on iPad – There is a great new update to the Gmail App ion iOS.  Check out these screenshots to see what is new!  If you haven’t updated yet, now is the time!  Click on the pictures for a larger, clearer view of the screenshots!

Fullscreen Mode Puts Messages Front and Center

IMG_0002 Navigation Bar Has a Whole New Look!

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Sender Previews

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Easily Search for your Messages

 

 

 

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Google Cloud

Gmail Quick Tip – Undo Send

One word…. Lifesaver!  This Gmail lab is one of the best things you can turn on in your email.  Forget to include something in your email, accidentally hit send, send to the wrong person…. these are all mistakes that can be easily remedied by turning on Undo-Send in your Gmail Lab section.  Here is a quick video to show you how!

 

Gmail Label Trick – Show if Unread

This is a handy way to keep your list of labels clean and tidy.  Rather than always having a huge list of labels on the left hand side of your inbox, you can make it so that your labels only show up if you have unread emails that are tagged as such.  This is a great way to keep your inbox clutter free.

Default to Full Screen Compose in Gmail

When Gmail introduced the new compose window, there were many people who were not to happy about the change.  Many people complained that it was to small and that they didn’t like the compressed layout of the toolbar at the bottom of the window.  Well Gmail listened and has come out with an update that will allow you to set your compose window to full screen by default if that’s what floats your boat.  Its really easy to turn on.

Here’s how to turn on full screen compose by default.

1. Click Compose.

2. In the compose window, click on the arrow in the bottom left to pop up the menu.

3. Click on “Default to full screen”

4.  You are done!

Now any time that you click on compose, you will get a full screen window to type your messages in.  If you wish to go back to the other window, just reverse this process and you will be back to having a smaller compose window.

Here is a video walkthrough of the process.